How can I migrate my existing data to a Zarafa server?

There are several ways to copy the current data from Outlook to Zarafa, depending on how Outlook is currently being used and how the data is stored. In most cases the data is stored on an IMAP server, on a MS Exchange server, or in a .pst file.

Note: You must create the new user in Zarafa before attempting to copy the current data from Outlook, otherwise the transfer will not be possible.

Copying data from an IMAP server <!-- br-->The best way to copy data from an IMAP server is to use well-tested and proven tools for copying emails from IMAP to IMAP. It is necessary to start the Zarafa-gateway before the data can be copied.

Copying data from MS Exchange <!-- br-->There is a tool available from Microsoft (ExMerge) which can copy the data from the user’s store, on a MS Exchange server, to a .pst file. After this it is possible to import data from the .pst file into the Zarafa database with the Zarafa Migration tool. To download the Zarafa Migration tool go to the download-community-page. For more information about the Zarafa Migration tool go the documentation-page.

Copying data from a PST file
When the data is in a .pst file it can easily be copied to Zarafa by using the Zarafa Migration Tool. This is a special tool for copying data from a .pst file to Zarafa. To download the Zarafa Migration tool go to the download-community-page. For more information about the Zarafa Migration tool go the documentation-page.

Warning!: The Zarafa Migration tool does not work with Outlook 2007.

Hits and Tips

In Outlook it is also possible to export and import the data with a .pst file.

Export:

File > Import and Export > Export to file >
      Personal folder(.pst)

Import:

File > Import and export > Import from file >
      Personal folder(.pst)

A .pst file can also be added to the current profile for coping the data manually to the .pst file:

File > Outlook data file > Add > Personal folder(.pst)

When you want to copy all of your calendar items it is recommended that you use the calendar view by category. This will show all calendar items in a list.